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Chasing Down Payments in International Pharmaceutical Trade

In the complex world of international pharmaceutical trade, chasing down payments can be a challenging task. Companies often face difficulties in recovering funds owed to them, especially in cross-border transactions. This article explores a Recovery System for Company Funds and provides recommendations and options for debt recovery in the pharmaceutical trade industry.

Key Takeaways

  • Thorough investigation is crucial in determining the likelihood of fund recovery.
  • Litigation decisions should be carefully considered based on the investigation results.
  • Legal action costs vary depending on the jurisdiction and may include upfront fees.
  • Having a structured recovery system with defined phases can streamline the debt recovery process.
  • Rates for debt collection services may vary based on the age and amount of the accounts submitted.

Recovery System for Company Funds

Phase One

Within the first 24 hours of initiating Phase One, a multi-pronged approach is deployed to secure company funds. Immediate action is taken to ensure that the debtor is aware of the outstanding balance. A series of four letters is dispatched via US Mail as a formal notice. Concurrently, skip-tracing and investigative measures are employed to gather the most current financial and contact information available.

Efforts to establish contact and negotiate a resolution include persistent phone calls, emails, text messages, and faxes. The collector is tasked with making daily attempts over a period of 30 to 60 days. Should these attempts not yield a satisfactory resolution, the process transitions seamlessly to Phase Two.

The goal is clear: to engage the debtor swiftly and firmly, laying the groundwork for a swift recovery or escalation.

The initial phase is critical, as it sets the tone for the recovery process and can often lead to a quick resolution without the need for further action. Here’s a quick overview of the initial contact strategy:

  • First contact letter sent
  • Comprehensive skip-tracing
  • Daily communication attempts

If the debtor remains unresponsive or unwilling to settle the debt, the case is promptly advanced to the next phase, ensuring no momentum is lost in the pursuit of the owed funds.

Phase Two

Upon escalation to Phase Two, the case is transferred to a local attorney within our network. This shift signifies a more assertive approach to debt recovery. The attorney’s first action is to send a series of official letters demanding payment, leveraging the weight of legal letterhead to prompt a response.

  • The attorney drafts and sends the initial demand letter.
  • Follow-up calls are made to reinforce the urgency of payment.
  • If these efforts do not yield results, a recommendation for the next step is prepared.

The transition to legal involvement marks a critical juncture in the recovery process, often serving as a wake-up call to debtors.

Should these measures fail to secure payment, the groundwork is laid for the potential initiation of legal proceedings. The decision to proceed is then placed firmly in the hands of the company, with clear communication regarding the implications and costs associated with such action.

Phase Three

Upon reaching Phase Three, the path forward becomes clear. If the debtor’s assets and the case facts suggest a low recovery likelihood, we advise case closure, sparing you further costs. Conversely, choosing litigation triggers a decision point.

Withdrawal of the claim is an option, with no fees owed to our firm or affiliated attorney. Alternatively, standard collection efforts can persist. Should you opt for legal action, upfront costs will apply, typically ranging from $600 to $700. These cover court and filing fees, initiating a lawsuit to reclaim all dues.

In the event of unsuccessful litigation, rest assured, you owe nothing further.

Our fee structure is competitive and scales with the number of claims. Here’s a quick overview:

Claims Submitted Accounts < 1 Year Accounts > 1 Year Accounts < $1000 Attorney Placed
1-9 30% 40% 50% 50%
10+ 27% 35% 40% 50%

This tiered approach ensures that our services are aligned with your recovery success.

Recommendations and Options for Debt Recovery

Thorough Investigation

Before escalating to litigation, a thorough investigation is paramount. Identifying the debtor’s assets and financial status is the first step in assessing the feasibility of fund recovery. This process involves meticulous scrutiny of the debtor’s financial health and the circumstances surrounding the case.

  • Evaluate the age and size of the debt.
  • Determine the debtor’s payment history and creditworthiness.
  • Investigate the legal and economic environment of the debtor’s jurisdiction.

A decisive investigation sets the stage for informed decision-making, guiding whether to close the case or proceed with legal action.

Should the investigation reveal a low likelihood of recovery, it may be prudent to consider case closure, avoiding unnecessary expenses. Conversely, positive findings could justify the initiation of legal proceedings, with an understanding of the associated costs.

Litigation Decision

When the moment arrives to decide on litigation, the stakes are high. Careful consideration is paramount, as the choice to litigate can be both costly and time-consuming. Weighing the potential for recovery against the expenses involved is a critical step.

Costs to consider include court fees, filing charges, and attorney rates. These can vary based on jurisdiction but generally fall between $600 to $700. Should you opt for litigation, these fees are your initial investment towards reclaiming your funds.

The decision to litigate should not be taken lightly. It is a commitment of resources with no guaranteed outcome.

Here’s a quick breakdown of potential collection rates, which hinge on the age and size of the account, as well as the number of claims:

  • Accounts under 1 year: 30% (1-9 claims) or 27% (10+ claims) of the amount collected.
  • Accounts over 1 year: 40% (1-9 claims) or 35% (10+ claims) of the amount collected.
  • Accounts under $1000.00: 50% of the amount collected, regardless of the number of claims.

Remember, if litigation does not result in recovery, you owe nothing further to the firm or the affiliated attorney.

Legal Action Costs

When considering legal action, the financial implications are critical. Costs can escalate quickly, and it’s essential to weigh the potential recovery against the expenses incurred. Initial legal fees, such as court costs and filing fees, typically range from $600 to $700, depending on the debtor’s jurisdiction.

Contingency rates vary based on the age and size of the claim, as well as the volume of claims submitted. For instance:

  • Accounts under 1 year: 30% (1-9 claims) or 27% (10+ claims) of the amount collected.
  • Accounts over 1 year: 40% (1-9 claims) or 35% (10+ claims) of the amount collected.
  • Accounts under $1000: 50% of the amount collected, regardless of the number of claims.

It’s imperative to conduct a cost-benefit analysis before proceeding with litigation. The decision should align with the company’s financial interests and the likelihood of successful debt recovery.

Frequently Asked Questions

What is the Recovery System for Company Funds?

The Recovery System for Company Funds consists of three phases: Phase One involves sending letters to debtors, skip-tracing, and contacting debtors for resolution. Phase Two includes forwarding the case to an affiliated attorney for legal action. Phase Three involves either closing the case if recovery is unlikely or proceeding with litigation if recommended.

What happens if recovery is not likely in Phase Three?

If recovery is not likely in Phase Three, the case may be recommended for closure, and there will be no fees owed to the firm or affiliated attorney. Alternatively, litigation may be recommended, and the client can choose to proceed with legal action by paying upfront legal costs.

What are the upfront legal costs for litigation in Phase Three?

The upfront legal costs for litigation in Phase Three typically range from $600.00 to $700.00, depending on the debtor’s jurisdiction. These costs cover court fees, filing fees, and other expenses related to filing a lawsuit on behalf of the client.

What are the collection rates for DCI in Phase Three?

DCI provides competitive collection rates based on the number of claims submitted within the first week of placing the first account. Rates vary for accounts under 1 year in age, accounts over 1 year in age, accounts under $1000.00, and accounts placed with an attorney.

What actions are taken in Phase One of the Recovery System?

Phase One of the Recovery System involves sending letters to debtors, skip-tracing, investigating debtors’ financial and contact information, and contacting debtors for resolution. Daily attempts are made to contact debtors for the first 30 to 60 days.

What happens in Phase Two of the Recovery System?

In Phase Two, the case is forwarded to a local attorney within the network who drafts letters demanding payment from the debtor. The attorney and staff members attempt to contact the debtor via telephone and letters. If all attempts fail, the client is informed of the next steps.


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